Administrative Assistant

Posted by:

Immediate Opening

Position title: Administrative Assistant

Date of Posting: April 16, 2019. Applications accepted until the position is filled.

Supervised by: Director of Finance and Human Resources

Persons supervising: N/A

Status: Part-time, hourly position; working hours 2 pm-6 pm, Monday thru Friday


Reporting to the Director of Finance and Human Resources the Administrative Assistant provides front desk coverage to welcome visitors to the building, administrative support to the finance office and development office.

Key Responsibilities:

  • Provides front desk coverage.
  • Answers all incoming calls in a timely manner and transfers calls appropriately.
  • Displays professionalism when welcoming visitors.
  • Displays competence in the operation of the phone system and security system.
  • Provides administrative support to the Director of Finance and Human Resources.
  • Receives initial Hadden Clinic patient intake phone calls and records basic demographic information.
  • Enters and scans all new Hadden Clinic patient information into Advanced MD.
  • Provides administrative support to the Director of Development.
  • Enters information regarding gifts into the donor database, Raiser’s Edge.
  • Prepares the gift acknowledgement letters within 2 business days of receipt of the gift

Skills/Knowledge: Excellent written and verbal communication skills; proficient in MS Outlook, WORD, and Excel.

Qualifications: 1 -3 years of administrative assistant experience

Physical Demands: Administrative Assistant will frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Please forward COVER LETTER and RESUME with salary requirements to:

Hanna Perkins Center for Child Development is an Equal Opportunity Employer


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